Minutes of Committee Meeting held on 7th of April 2015 at the Shepherd’s Hotel.
Present: - Richard Barnard Steven Dixon, Pearl Wilson, Ian Aitken.
Apologies: - Dave Culley, Russell Grant, Peter Lister, David Mitchinson, Kerryl Steel, Sam Steel, Ryan Winthrop.
Matters Arising: -
Treasures Report: - £6114.26p
CMSG/ANECC/ANWCC/SACC matters: - Nothing to report
Greystoke: - The next committee meeting is on the 15th of April.
Correspondence: - None.
Membership: - 58.
Competition Secretary: -
Events: - 7th April Committee Meeting
12th April Tarmac FF Autotest - Peter organising
5th May Committee Meeting
17th May Grass Autotest – Threlkeld Leys REVISED date. Peter organising
1st June Committee Meeting
14th June Battle of Bannockburn PCT - REVISED date. Chris Hunter and others organising.
5th July Distington Vintage Rally
6th July Committee Meeting
12th July Greystoke Stages
27th July Grass Autotest
1st Aug Cockermouth Show
Club Website. Steven to update championship results as at 1st of April. Ian to remove 2013 from “become a member” pages and update trade discount references. Pearl to ask if TMS will give members a discount and Richard kindly offered a discount from RAB Rallyesport.
CMSG. Arrange date for a CMSG meeting. No further progress.
ANECC web site. Our information is out of date. Sam asked to send our updated details to Ronnie Sandham again.
Annual Accounts. The annual accounts were presented at the AGM on the 16th of March where it emerged that the clubs company articles needed to be updated. Ian to speak with Kerryl with a view to obtaining a draft set of revised articles for discussion at the next meeting. Revised articles then have to be presented to club members at a special general meeting for ratification to enable our accounts to be signed off and submitted to Companies House before the Sept 2015 deadline.
First on Scene Training. Thirty people attended Stuart Westbrook’s First on Scene Training session at M Sport on the 18th of March which was very well received. Stuart has offered to do further sessions later in the year should we wish it.
Club Videos. Richard said he would video a 12 car later in the year.
Club Radios
Kerryl has applied to the MSA for our approved grant aid payment of £288 towards the cost of the 4 new radios.
Magazine. Peter to ask Ryan if we have a backup disc for the format of the club magazine.
Club Nights
Chris Hunter has offered to run the Battle of Bannockburn car trial on the 14th of June with say results sandwiches and crack at the Duck and any other entertainment we can dream up! But would need help from other members of the club. Pearl to ask Willy Jarman if he could clear/improve the access road. Steven to sound out the Duck. Ian to ask Peter to put information in the next magazine and on face book. The matter to be discussed further at the next meeting.
E-Commerce
A quotation from Steve Bishop to upgrade the web site for E-commerce at a cost of £180 and the costs associated with the various payment options was discussed. Ian reported Greystoke on line entry payments are made directly by competitors into the Greystoke bank account.
Awards Night 2016
Russell has provisionally booked the 12th and 13th of Feb 2016 at the Waverley Hotel even though only 14 people attended this year. He will decide if it’s to be on the Friday or Saturday later in the year.
12 Car Issues
Richard asked to speak with Iain Tulley to seek his advice on how blanket cover insurance could be offered and at what cost to the club and competitors for 12 car events.
AOB
Autotest Numbers
In view of the recent low number of competitors taking part in our events it was suggested we need to do more to let people know about them. Richard suggested we should text everyone who had previously entered to let them know when events are on and would try it out, where we have their mobile numbers, for the 12th of April event. In addition we should always let other clubs know and put up our banners at events where ever possible. And if funds allowed buy and put up more than one.
Minutes of Committee Meeting held on 2nd March 2015 at the Shepherd’s Hotel.
Present: - Richard Barnard, Dave Culley, Steven Dixon, Russell Grant, Peter Lister, David Mitchinson, Kerryl Steel, Sam Steel, Pearl Wilson, Ryan Winthrop, Ian Aitken.
Apologies: -
Matters Arising: -
Treasures Report: - £6114.26p
CMSG/ANECC/ANWCC/SACC matters: - Nothing to report
Greystoke: - A permit for the event has been granted and the regs are ready for issue. The next committee meeting is on the 11th of March. The incorrectly engraved trophies were Malcolm Wilson Rally trophies and were returned to Ronnie Sandham.
Correspondence: - Request for volunteers for the Pirelli rally on 25th of April. Information on Wigton “Drive it Day” starting in Penrith for the Stuart Turnbull fund. Update from Go-Motorsport. Sam to check all our future event dates are included.
Membership: - 49 paid up members. The same this time last year.
Competition Secretary: - Nothing to report.
Events: - 7th March Malcolm Wilson Rally
9th March 12 Car – Richard confirmed all arrangements are in hand and will speak to RLO.
16th March AGM – At the Shepherds Hotel starting at 7.30pm
29th March Tarmac FF Autotest – Russell/Peter organising
7th April Committee Meeting
12th April Tarmac FF Autotest - Russell/Peter organising
5th May Committee Meeting
10th May Grass Autotest – Threlkeld Leys
1st June Committee Meeting
15th June Grass Autotest – Venue to be confirmed
Club Website. Ian to arrange training for Steven to edit and update the web site.
CMSG. Arrange date for a CMSG meeting. No further progress.
ANECC web site. Our information is out of date. Sam to send our updated details to Ronnie Sandham again.
Annual Accounts. All the necessary papers have been signed in order for Armstrong Watson to become our accountants. They will present our accounts at the AGM on the 16th of March.
First on Scene Training. A date of the 18th of March has been agreed with Stuart Westbrook of EMMU. Pearl confirmed we can use M Sport as the venue. Peter has put information in magazine and Richard has put it on facebook. People asked to let Ian know if they plan to come to keep track on numbers attending. Only 11 people so far.
Club Videos. Richard said he would video a 12 car later in the year. Ian to get Autotest video put back on web site.
Club Championships. No adverse comments received on the proposed 2015 Championship regulations
Club Radios
Four new radios purchased, delivered and demonstrated to the committee. Kerryl to apply for our approved MSA grant aid payment of £288 towards the cost of the radios on club letter head paper supported by a paid invoice. The claim must be made by 2nd of April. Ian/ Irving to be custodians of the radios.
Magazine. Peter to ask Ryan if we have a backup disc for the format of the club magazine.
Club Nights
Pearl suggested it would be nice if we could have a summer club event with a BBQ perhaps. Ian to speak with Chris Hunter to see if such could be incorporated into the Battle of Bannockburn car trial.
E-Commerce
A quotation from Steve Bishop to upgrade the web site for E-commerce at a cost of £180 and the costs associated with the various payment options was discussed. Ian to find out how the Greystoke on line entry payments are made and report back for further discussion.
Awards Night 2016
Russell has provisionally booked the 12th and 13th of Feb 2016 at the Waverley Hotel even though only 14 people attended this year. He will decide if it’s to be on the Friday or Saturday later in the year.
AOB
12 Car Issues
1.
Russell pointed out that a number of people had taken part in recent 12 car events that had not paid their club membership at that time. It was therefore agreed that competitors would be asked to produce a valid club membership card at all events at signing on. Peter to point this out in magazine.
2.
Insurance issues. It’s up to each competitor to ensure they have adequate insurance to take part. Richard to speak with Iain Tulley to ask if blanket cover could be offered and at what cost to the club and competitors.
MSA Refund
Kerryl said she had received an MSA permit refund of £952.13p. After discussion it was agreed this would be transferred to the Greystoke account. Ian to advise Roger Fisher.