Minutes of Aug 2017 Committee Meeting

Minutes of meeting held on 7^th Aug 2017 at Hundith Hill Hotel, Cockermouth.

 

Present:  Richard Barnard, Russell Grant , Peter Lister, Kerryl Steel, Pearl Wilson, & Ian Aitken

 

Apologies:          Dave Culley, Sam Steel, Stephen Dixon.

 

Matters Arising:  None

 

Treasurers Report:

 

CMSG/ANECC/ANWCC/SACC:  Nothing to report

 

Greystoke: The event wash up meeting is on the 9^th of August.

 

Correspondence:  

 

Membership 2017. – 90

 

Competition Secretary:  The next round of the Cross Pennine Championship is on the 27^th of August at Hartleypool..

 

Events     14^th Aug                             Grass Autotest – Is this still on. Richard to speak to Stephen

                   27^th Aug                             Autotest -Cross Pennine Championship - Hartleypool

3^rd Sept                              Grass Autotest  - Venue to be confirmed.

4^th Sept                              Committee Meeting

18^th Sept                           12 Car – Cancelled

24^th Sept           Tarmac Autotest – Siloth. Stephen organising

2^nd Oct                                Committee Meeting

8^th Oct                                Autotest - Cross Pennine Championship – Siloth Stephen organising

16^th Oct                              12 Car – Pending. Awating outcome of meeting with other clubs

22^nd Oct                             Special PCA Autotest – Richard organising.

23^rd Oct                              Pie and Pea supper – Wheatsheaf Lorton – Ian to book date and get prices

6^th Nov                               Committee Meeting

20^th Nov                            Club Night with Blood Bike presentation. Pearl to confirm dates.

 

12 Car Entries.  Eden Valley and Spadeadam are happy to meet. Richard asked to arrange date time and place.

 

Autotest Venues.  Ian asked to contact Gordon Osbaldestin at Dunmail Park to ask if we can use the site on the 22 Oct 2017. Post meeting note. I have E-mailed Gordon asking if we can use site with copy of our risk assessment for the event and a copy of our indemnity insurance. No response as yet.  

 

Autotest Results  It was agreed we should try to include full results in the magazine.

 

Paypal – Kerryl explained that we can use it but as a Business, rate of 3.4% plus 20p per transaction.  Kerryl to see the bank with regards to setting it up.

 

Rally Tests – Richard to draft regulation for next meeting an Ian to contact Dunmail Park to book the October 22^nd

 

Pie & Pea Supper – Ian said he would ask Mark at the Wheatsheaf Lorton for a price. Post meeting note. Mark is away but the 23 Oct has been provisionally booked. Kerryl as I will be away for a while can you pick it up from here please. Thanks.

 

Any Other Business

 

Timming Equipment for Autotest events.

Richard suggested we should invest in some electronic timing equipment for our autotests. Following discussion and there being no objections in principle, Richard was asked to liaise with Stephen to determine what we might need and how much it might cost.

 

Club Magazine

After having looked at a recent SD34 club magazine Ian said he had been surprised at the amount of content in it. Russell pointed out that many clubs contribute to it. Peter said the club has always had difficulty getting people to write reports for us. In the past whoever won an event usually wrote a short report but this no longer seems to be the case which makes finding content difficult.

After discussion it was agreed:-

1.      

To help with content full autotest results should be provided for inclusion and Kerryl would provide a couple of table top rallies for the winter months.

2.      

We should also look at upgrading our magazine software as what we have now is some years old. Richard said he might have something more modern and would send it to Peter to look at.