Minutes of 4th Feb 2019 Committee Meeting

Minutes of meeting  held 4^th February2019 at Hundith Hill Hotel,

                                    Cockermouth

 

Present: Peter Lister, Roger Fisher, Ian Aitken, Russell Grant, Pearl Wilson, Kerryl Steel &                      Richard Barnard.

 

Apologies:      Sam Steel, Chris Wilson and Stephen Dixon

 

Matters Arising:        None

 

Treasurers Report:  

 

CMSG/ANECC/ANWCC/SACC:  Greystoke part of Northern Car Club Championship

 

Greystoke:     Finances discussed, John Stone has said he wont be sponsoring the event for 2019, possible looking at increasing entry fees

 

Correspondence:       None

 

Membership 2019:    35

 

Competition Secretary:        

 

Events

 

            4^th Feb                         Committeee

            17^th Feb           Tarmac Autotest – Chris Hunter at Dunmail

            4^th Mar             Committee

            9^th Mar             Malcolm  Wilson Rally

            18^th Mar           AGM – Hundith Hill

            1^st April           Committee

            7^th April           Tarmac Autotest- Russell Grant

            28^th April         Rallytest

            7^th May            Committee

            19^th May          Autotest

            3^rd Jun              Committee

            10^th Jun            Grass Autotet/Bannockburn

 

Online Banking – Forms from bank  to apply for for online banking but need to be queried as to whether they’re the right ones for  the club.

 

AGM              From 2020 onwards the AGM will be moved from March to February with data on that month to be agreed.

 

Old Venue Photos     All photos now have new homes.

 

Any Other Business.

 

COC Replacement – Still no news as to the training which is needed to train up a new Clerk of Course.

 

 

Rallytest Venues        Rowrah has  been mentioned as a possible Rallytest venue but the cost to  hire venue is £500 with entries being thought  of as much as £35 to cover costs, Old Side, Silloth and old Alco factory possible other  venues.

 

General Data Protection Regulations (GDPR)

 

The Club Committee will ensure

 

            The information collected is restricted to a minimum  being only contact data to enable Club         members to be kept informed of Club business and organised events.

           

            Membership application forms will notify members of the  intended storage of their contact

            details and confirm of the intention to delete such data when members leave.

 

            Only information provided on membership application forms will be retained and stored

            securely in a manner to  enable easy removal of such record data, the information  will be stored electronically.

 

            Access to the data will be restricted to committee members such as the Chairman, the        Membership  Secretary and Newsletter Editor.

 

            Such data stored will not be used for marketing purposes.

 

            An Impact Assessment will be made prior to any proposed change in how the stored data             may be used.